Project Coordinator- Job Opening

----APPLICATION WINDOW HAS CLOSED ----

WorldLight Media seeks to train the right Candidate for this role. The applicant chosen will be a highly motivated self-starter, who is quick to learn and tech-savvy. Interest and enthusiasm in digital marketing is a must. 

This role requires working on-site at our office in Fresno, CA. Only local candidates will be considered. 

Project Coordinator - Job Description 

Responsibilities Include: 

• Working closely with Project Managers to understand the vision and deliverables for each project
• Setting up and organizing projects in Asana (our project management software) 
• Creating Team Documents using Google Workspace
• Assigning Tasks to team members using Asana
• Monitoring Project Timelines to ensure on-time project completion
• Facilitating Team Meetings by creating Zoom links, Calendar Invites, Preparing Meeting Agendas, etc.
• Attending meetings: take detailed notes, create tasks for actionable items, and send meeting recaps to clients
• Sending monthly reports to clients
• Performing SEO keyword research
• Creating SEO Reports
• Performing Benchmark Assessments for new clients ( researching and documenting their current marketing efforts and successes so we can measure progress)
• Help improve day-to-day business operations by creating and implementing more systemized processes (Creating email templates, document templates, project templates, checklists, etc) 
• Assist Sales Team with creating project proposals using HubSpot & Google Slides
• Taking on small projects geared towards improving systems and processes 
• Appointment/ Meeting scheduling
• Answering phones 
• Keeping contact records up to date in HubSpot CRM
• Conduct Data Imports in HubSpot CRM
• Help with invoicing, sending contracts, and collecting payments using HubSpot and Quickbooks
  

Software Used in this role:

• HubSpot
• Asana
• Slack
• Everhour
• Google Docs
• Google Sheets
• Canva
• Miro
• Zoom
• Vidyard

Minimum Requirements:

• Alignment with WorldLight Media's Core Values 
• 1-3 years experience in an admin or marketing role.
• Strong written communication skills
• Self-motivation, self-awareness, self-discipline, self-improvement, use of good judgment, positivity, and a willingness to help others 
• Must pass a background check and drug test.
  
  

Ideal Candidate Is : 

• Is honest and trustworthy 
• Is a self-starter and can work independently
• Is detail-oriented
• Is well-organized, highly motivated, consistent, and dependable
• Is personable and friendly
• Has great social and communication skills
• Has strong writing skills
• Is tech-savvy
• Is a researcher/ lifelong learner
• Is willing to learn new things and be flexible. 
• Has reliable transportation and a good driving record