Project Coordinator- Job Opening

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WorldLight Media seeks to train the right Candidate for this role. The applicant chosen will be a highly motivated self-starter, who is quick to learn and tech-savvy. Interest and enthusiasm in digital marketing is a must. 

This role requires working on-site at our office in Fresno, CA. Only local candidates will be considered. 

Project Coordinator - Job Description 

Responsibilities Include: 

  • Working closely with Project Managers to understand the vision and deliverables for each project
  • Setting up and organizing projects in Asana (our project management software) 
  • Creating Team Documents using Google Workspace
  • Assigning Tasks to team members using Asana
  • Monitoring Project Timelines to ensure on-time project completion
  • Facilitating Team Meetings by creating Zoom links, Calendar Invites, Preparing Meeting Agendas, etc.
  • Attending meetings: take detailed notes, create tasks for actionable items, and send meeting recaps to clients
  • Sending monthly reports to clients
  • Performing SEO keyword research
  • Creating SEO Reports
  • Performing Benchmark Assessments for new clients ( researching and documenting their current marketing efforts and successes so we can measure progress)
  • Help improve day-to-day business operations by creating and implementing more systemized processes (Creating email templates, document templates, project templates, checklists, etc) 
  • Assist Sales Team with creating project proposals using HubSpot & Google Slides
  • Taking on small projects geared towards improving systems and processes 
  • Appointment/ Meeting scheduling
  • Answering phones 
  • Keeping contact records up to date in HubSpot CRM
  • Conduct Data Imports in HubSpot CRM
  • Help with invoicing, sending contracts, and collecting payments using HubSpot and Quickbooks


Software Used in this role:

  • HubSpot
  • Asana
  • Slack
  • Everhour
  • Google Docs
  • Google Sheets
  • Canva
  • Miro
  • Zoom
  • Vidyard

Minimum Requirements:

  • Alignment with WorldLight Media's Core Values 
  • 1-3 years experience in an admin or marketing role.
  • Strong written communication skills
  • Self-motivation, self-awareness, self-discipline, self-improvement, use of good judgment, positivity, and a willingness to help others 
  • Must pass a background check and drug test.

Ideal Candidate Is : 

  • Is honest and trustworthy 
  • Is a self-starter and can work independently
  • Is detail-oriented
  • Is well-organized, highly motivated, consistent, and dependable
  • Is personable and friendly
  • Has great social and communication skills
  • Has strong writing skills
  • Is tech-savvy
  • Is a researcher/ lifelong learner
  • Is willing to learn new things and be flexible. 
  • Has reliable transportation and a good driving record


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