Executive Assistant - Part Time Job Opening

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WorldLight Media is seeking a well-organized and personable Executive Assistant to assist the owners of our company. WorldLight Media is an equal-opportunity employer.

Executive Assistant - Job Description 

Responsibilities Include: 

• Help improve day-to-day business operations by creating and implementing more systemized processes (Creating email templates, document templates, project templates, checklists, etc) 
• Taking on small projects geared towards improving Systems and processes 
• Creating Meeting Agendas and taking meeting Notes 
• Appointment scheduling
• Organizing Projects in Asana (our project management software) 
• Assigning Tasks to team members using Asana
• Help with Invoicing, sending contracts, and collecting payments using HubSpot and Quickbooks
• Light Filing
• Occasionally run errands (Bank deposits, supply runs, etc). 
• Answering phones 
• Keeping contact records up to date in HubSpot CRM
• Conduct Data Imports in HubSpot CRM

Minimum Requirements:

• Alignment with WorldLight Media's Core Values 
• 1-3 years experience in an admin role.
• Strong written communication skills
• Self-motivation, self-awareness, self-discipline, self-improvement, use of good judgment, positivity, and a willingness to help others 
• Has reliable transportation and a good driving record
• Must pass a background check and drug test.
  
  

Ideal Candidate Is : 

• Is honest and trustworthy 
• Is a self-starter and can work independently
• Is detail-oriented
• Is well-organized, highly motivated, consistent, and dependable
• Is personable and friendly
• Has great social and communication skills
• Has strong writing skills
• Is tech-savvy
• Is a researcher/ lifelong learner
• Is willing to learn new things and be flexible. 
• Has reliable transportation and a good driving record