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Executive Assistant - Part Time Job Opening

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WorldLight Media is seeking a well-organized and personable Executive Assistant to assist the owners of our company. WorldLight Media is an equal-opportunity employer.

Executive Assistant - Job Description 


Responsibilities Include: 

  • Help improve day-to-day business operations by creating and implementing more systemized processes (Creating email templates, document templates, project templates, checklists, etc) 
  • Taking on small projects geared towards improving Systems and processes 
  • Creating Meeting Agendas and taking meeting Notes 
  • Appointment scheduling
  • Organizing Projects in Asana (our project management software) 
  • Assigning Tasks to team members using Asana
  • Help with Invoicing, sending contracts, and collecting payments using HubSpot and Quickbooks
  • Light Filing
  • Occasionally run errands (Bank deposits, supply runs, etc). 
  • Answering phones 
  • Keeping contact records up to date in HubSpot CRM
  • Conduct Data Imports in HubSpot CRM


Minimum Requirements:

  • Alignment with WorldLight Media's Core Values 
  • 1-3 years experience in an admin role.
  • Strong written communication skills
  • Self-motivation, self-awareness, self-discipline, self-improvement, use of good judgment, positivity, and a willingness to help others 
  • Has reliable transportation and a good driving record
  • Must pass a background check and drug test.

Ideal Candidate Is : 

  • Is honest and trustworthy 
  • Is a self-starter and can work independently
  • Is detail-oriented
  • Is well-organized, highly motivated, consistent, and dependable
  • Is personable and friendly
  • Has great social and communication skills
  • Has strong writing skills
  • Is tech-savvy
  • Is a researcher/ lifelong learner
  • Is willing to learn new things and be flexible. 
  • Has reliable transportation and a good driving record


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